As we know for any software developers and businesses, an EV Code Signing Certificate is essential to establish trust and prevent security warnings when users download or install applications.

Since this certificate offers the highest level of authentication, its issuance has a strict validation process.

This guide explains what are the required documents to help you smoothly get an EV Code Signing Certificate.

So let’s start with why EV code sign needs strict validation.

Why EV Code Signing Requires Strict Validation

EV Code Signing is designed to provide stronger security by verifying the legitimacy of software publishers. Certificate Authorities (CAs) follow a rigorous validation process to make sure that only verified businesses receive this certificate. 

The document submission process is a crucial step, as it helps confirm an applicant’s identity, operational existence, and legal status.

What are the Key Documents Required for EV Code Signing Certificate

To get an EV Code Signing Certificate, you must submit the following documents:

1. Legal Business Registration Documents

Articles of Incorporation, Business License, or any official government-issued registration document proving the legal existence of the company.

2. Operational Existence Proof

A recent bank statement, utility bill, or official tax document issued within the last six months that includes the company’s name and address.

3. Organization Verification Details

A recognized business directory listing, such as a DUNS number (Dun & Bradstreet), to validate the company’s presence and reputation.

1. Identity Verification of the Applicant

A government-issued ID for example passport, driver’s license, or national ID of the individual who requested the certificate on behalf of the organization.

So, if they will see a signed agreement which confirms that the applicant is authorized to request and now they can use the certificate.

2. Phone Number Verification

The business phone number must be publicly listed in an online directory that CAs can verify. This number is used for final confirmation through a verification call.

What are the Common Challenges and How to Overcome Them

Sometimes, if the business details are not in order then it might be challenging while getting EV Code Signing Certificate. From them one of the common issues is outdated business information. Because the CA always checks the company details across multiple sources, for example records from government and business directories.

If there are differences in your company name, address, or registration details, the application may be delayed or rejected. It’s important to ensure all information matches across different records before starting the application process.

Another challenge is the absence of your business in recognized directories. Certificate authorities often verify companies by checking trusted directories like Dun & Bradstreet, Bloomberg, or local business registries. 

If your company is not listed, the verification process cannot move forward. Registering your business in at least one trusted directory and keeping the details up to date can help avoid this issue.

An unverified phone number can also cause delays. The certificate authorities will call you to confirm the business details, during that time if your phone is not listed publicly or somehow it's changed then your verification may fail. So, for that you have to update your business contact number in directories like Google My Business and its alternatives.

Before applying for an EV Code Signing Certificate, reviewing and updating all business information helps prevent unnecessary delays. Making sure everything is accurate and publicly available simplifies the verification process and speeds up approval.

How Long Does the Validation Process Take?

For the validation process typically it takes 3 to 10 business days, but is also depending on how quickly you provide the required documents and respond to verification requests. Delays can be occur if documents are missing or require further clarification. To speed up approval:

1. Submit accurate and up-to-date documents.

2. Respond promptly to CA inquiries.

3. Verify that your business details are publicly accessible.

Conclusion

If you submit a correct document to get EV Code Signing Certificate then it can get issued without delays. So, for that you have business registration details, proof of operational existence, and verification documents in advance to verify the smooth process. You can get an EV code sign from the authorities who secure your software with a trusted, high-assurance certificate.